By NakodaX Marketing team
NakodaX · · Updated
NakodaX blog/Document Protection·2 min read
How do you deliver final files to a client and keep control until they pay?
Send the finished work as protected files so the client can review it in the browser while the invoice is processed. Send the files they keep, in the form you agreed, once the invoice is paid. If the project stalls, you end access in one click, so a review copy never becomes a free permanent one.
The client can see what they are paying for, and you can still end access if the payment does not arrive.
On this page
A designer has finished the brand assets. An editor has exported the final film. A consultant has delivered the finished model.
The client needs the work to meet its own deadline, and the invoice is due at the same moment. As soon as ordinary final files arrive, the client can use them with no further step. You no longer have anything to hold back.
Why is paid delivery so awkward?
Creators often hold back every final file until the money clears. That protects the payment, but it makes the finish tense. A client who needs to check the work with a team, or get a sign off, is blocked.
The other common answer is a low resolution preview or a watermarked copy. That slows the review, and the client still cannot check the finished work properly.
What does NakodaX change?
You send the finished work as protected files with Document Protection. The client opens it in the browser, with no account, while the invoice and approval are being finished. You choose an expiry date and how many times it can be opened, and you see who opened it and when.
When the invoice is paid, you send the files in the form you agreed. If the work is not approved, the payment fails or the project ends, you revoke the share in one click.
How do you set it up?
- Protect the finished files and share them with the client by email.
- Set an expiry that matches the review window, and an open limit if you want one.
- Tell the client that the final files follow once the invoice is paid.
- When it is paid, send the final files, and allow a download if the client needs to keep a plain copy.
- If the project stops, revoke the review share.
What works for which kind of work?
It suits one freelancer delivering one project and an agency delivering a large programme: design files, campaign assets, reports, video edits, photography and presentations. The story of the final files before the invoice clears shows the same case in a real setting.
What does this not do?
It cannot stop someone photographing a screen while they review. A watermark with the reader's name and the time is available on documents, not on photos or video, and the activity record shows who opened the work and when. A client can still remember what they saw.
The takeaway
Review first, pay, then deliver the files they keep. End the review share if the project stops.
Related product
NakodaX Document Protection
Protect documents before sharing. Control who can open them, what they can see, when access ends and how protected documents are used.
See how it worksCommon questions
How can I send final design files before an invoice is paid?
Send the finished work as protected files for review. The client sees the deliverables while payment is processed, and you can end access if the terms are not met.
Can I let the client download the files once they pay?
Yes. Send the final files as a new share and allow a download. The reader can then keep a plain copy.
Does the client need an account to review the work?
No. They open it in the browser through a link you send.
