By NakodaX Marketing team
NakodaX · · Updated
NakodaX blog/Document Protection·2 min read
How do you share proofs for approval without handing over the finals?
Share the proofs as protected photos or video. The client views them in the browser, zooms in and tells you what they want. Access ends on the date you set, or sooner in one click. Then deliver the final files as a separate share, with an end date that matches the licence.
The proofs are for choosing. They should end when the choosing ends.
On this page
A photographer shows a client enough work to make a confident choice. A brand team shows a campaign shoot to colleagues. A property client compares images before choosing the final set.
The proof stage exists for choosing. It is not the final delivery, and the client may not need every image once the choice is made.
Why do proof galleries stay open too long?
An ordinary gallery link tends to stay live after the choosing. The client saves it, forwards it or comes back to it months later. Unselected images and full size files sit next to the approved work, even where they were never part of the agreed delivery.
Most people use a link with a password, or low resolution copies with a watermark. A password travels with the link, and a watermark spoils the review. Neither ends when the review ends.
What does NakodaX change?
With Document Protection you share the proofs as protected photos or video. The client looks at them in the browser, zooms in and tells you which ones they want. Photos open in the usual formats, and video plays in the browser without a download.
You set the date the review ends, and you can end it sooner. Once the client has chosen, you deliver the final photos as a separate share, with the right recipients and an end date that matches the licence. The proof stage does not decide the licence by accident.
What are the limits for photos and video?
There is no album or shortlist button, so the client tells you their choice in the usual way. A watermark and copy blocking are available on documents, not on photos or video, so keep the review window short. The proof gallery story covers a real example.
Who is this for?
Photographers, videographers, illustrators and agencies who show a wide set of work before a final choice. Property and brand teams also use it to compare images before choosing a set.
The takeaway
Share proofs with an end date, then deliver the finals as a separate step.
Related product
NakodaX Document Protection
Protect documents before sharing. Control who can open them, what they can see, when access ends and how protected documents are used.
See how it worksCommon questions
How can photographers share proof galleries with an expiry date?
Share the proofs as protected photos and set the date the review ends. The client opens them in the browser, and you can end access sooner in one click.
Do photos and video have a watermark?
No. A watermark and copy blocking apply to documents only, so keep the review window short for photos and video.
Can I deliver the final images separately?
Yes. Send them as a new share with their own recipients and end date.
